Club Shipping Rates
Club shipping rate groups are created especially for club shipment events. Each club shipping rate group should correspond to the size of the shipment for each tier; the rates are determined by the number of bottles in each shipment. Within each group, each state is assigned a ship code, shipper, fulfillment house and shipping rate.
Best Practice: We think it is a great idea to have club shipping rate tables for different times of the year too! For example, creating a 6-bottle winter rate group and a 6-bottle summer rate group allows for different ship methods to be designated based on the time of year, so it warmer months the methods might be set for cold-chain or temp control shipping, or to automatically include icepacks.
How to Edit Existing Club Rate Tables
To access your club shipping rate tables from the Admin Control Panel go to Club > Shipping Rates. Then click Rates to access the list of states, rates and methods for the desired Shipping Rate Group.
When viewing a list of rates for a selected shipping group, the rates are listed alphabetically by state. To edit any of the existing rate levels, click the hyperlinked state name.
Once a state is selected to edit, all settings are available. To change the shipper or code, first select the shipper desired. The ship code will automatically populate based on the shipper selected using a standard reference table. If you use an alternate ship code for the selected ship method, you will need to re-enter the code alias used by your winery and/or fulfillment house.
If you have not reviewed the club ship tables for a while, pay attention to the column for Shipper. The shipper should be added for each state, and should correspond to the ship code. Use the hyperlinked state name to access each rate editor.
How to Set Up a Club Rate Table
Note: Before you begin, gather a list of approved shipping states, your shipping rates for these states in the shipment sizes respective to your club shipments and your list of carrier codes. These codes must be approved by your fulfillment house.
To access your club shipping rate tables from the Admin Control Panel go to Club > Shipping Rates. Then click add rates to access the list of states, rates and methods for the desired Shipping Rate Group.
When viewing a list of rates for a selected shipping group, the rates are listed alphabetically by state. To edit any of the existing rate levels, click the edit-pencil icon.
Name the shipping group. For example: 6-Bottle Shipping - Spring. You can choose to copy another Club Shipping rate and edit it as needed.
Once created, the rates and methods need to be assigned for each state. Click
Rates adjacent to the Rate Group name to access the rate table.
Each state will be added alphabetically. click the drop-down list under
Shipping State to choose the first state.
- Enter the rate
- Choose the fulfillment location
- Select the shipper, and the ship code will populate
- Override the default ship code if needed.
Expand the dropdown menu for Shipping State and continue selecting each state that is eligible for club shipping, and click
Add Rate, Fulfillment and Shipper for each line as it's completed. If you do not ship to a specific state, it can be skipped.
Create Additional Shipping Rate Groups
Once the first rate table is created, additional rate tables can be created from a copy, which helps speed up the process for editing rates in the new group, while maintaining the same methods and shippers.
- Enter the Shipping Group Name
- Click drop down list next to [Copy rates from existing group]
- Select a group already created and click [Save Information]
- In the list of Shipping Rate Groups, click [add rates] next to the new group
- To edit the shipping rates, click the edit pencil next to each state
- Enter your new rate and click [Save Information]